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Streamline, Define, and Manage Your Data Lifecycle
As the digital age advances, educational institutions grapple with massive data. The challenge? Determining how long to retain this data while balancing compliance mandates and internal operational requirements. With Grotabyte's Data Retention Management solution, educational institutions can craft nuanced retention policies, ensuring they neither hold onto unnecessary data for too long nor prematurely delete valuable information.
Key Features & Advantages:
Flexible Policy Creation
  • Multiple Retention Policies: Craft various policies tailored to compliance and internal requirements.
  • Global vs. Custom Policies: Set overarching policies based on the age of documents or design granular, custom policies rooted in intricate search criteria.
  • Grace Period Definition: Introduce a buffer between when a document is marked as expired and its actual deletion, affording institutions the necessary window to recover essential documents if needed.
Deletion & Preservation Controls
  • Document Expiry & Deletion: Once a document meets its retention threshold, it is marked as expired. Subsequently, it's queued for deletion after the specified grace period. This dual-step process ensures an added layer of data protection.
  • Toggle-able Deletion Policy: For institutions that prefer prolonged data storage, the deletion policy can be disabled, resulting in documents being retained indefinitely. Though tagged as expired, such documents remain accessible only to super administrators.
Elevated Access & Oversight
  • Admin & Auditor Views: Super administrators, administrators, and auditors have specialized viewing rights, ensuring data integrity and oversight.
  • Non-Intrusive Policy Disabling: Turning off a retention policy won't retroactively alter messages already marked under it. It only ensures that future messages remain unaffected.
Secure Your Institution's Data Lifecycle
Every piece of data, from student emails to faculty research documents, has a lifecycle. With Grotabyte's Retention Management solution, educational institutions can oversee this lifecycle with clarity and confidence, ensuring that no document is deleted prematurely or retained past its utility.
Navigate the complexities of data retention with ease. Connect with us for a comprehensive walkthrough of Grotabyte's Retention Management platform.
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Get in touch with us to learn more about our solutions or to request a demo.
Phone
Call us at 408-735-1501 to speak to a representative directly.
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Please find us at 13785 Research Blvd Suite 125, Austin, TX 78750, USA.