Grotabyte
Email Archiving

Email Archiving Software

Capture, preserve, and search every business email in one immutable, compliant archive — and extend the same archive of record to chat, files, and voice when you're ready.

Book a Demo Contact Sales

WORM-backed · SEC 17a-4, FINRA, HIPAA & CJIS-ready · 60+ data sources

What is email archiving?

Email archiving is the automated capture and long-term preservation of inbound, outbound, and internal email in a separate, tamper-evident store — independent of the mail server — so messages remain complete, unaltered, and searchable for retention, compliance, and eDiscovery. Unlike a backup (a short-term copy for recovery), an archive is the system of record you produce from when a regulator, court, or public-records request comes in.

Key capabilities

Complete capture
Journaling and API capture across Microsoft 365, Exchange, and Google Workspace — every message, even if a user later deletes it.
Tamper-evident WORM storage
Non-erasable, cryptographically verified storage that keeps records defensible as evidence.
Fast, precise search
Sub-second search by keyword, sender, date, and metadata — plus semantic, natural-language search.
Legal holds & chain of custody
One-click holds that override retention, with a complete, auditable custody trail.
Retention & defensible deletion
Policy-driven retention schedules and disposal that withstand legal scrutiny.
Flexible export
Produce to PDF, PST, MSG, EML, and EDRM for downstream review.

Why Grotabyte for email archiving

  • Beyond email — extend the same archive to chat, files, voice, video, social, and mobile across 60+ sources
  • Cut eDiscovery from months to minutes with search that runs directly against the archive
  • Built for SEC 17a-4, FINRA, MiFID II, FOIA, HIPAA, and CJIS compliance
  • Cloud, on-prem, or hybrid deployment, with SSO/SAML, SCIM, and role-based access

Frequently asked questions

What is the difference between email archiving and backup?

A backup is a short-term, recoverable copy used to restore systems after a failure. An email archive is the long-term system of record — immutable, indexed, and policy-governed — kept to satisfy compliance and eDiscovery. Backups answer 'can we recover?'; archives answer 'can we prove and produce?'

Does Grotabyte archive Microsoft 365 and Google Workspace email?

Yes. Grotabyte captures email from Microsoft 365, Exchange, and Google Workspace via journaling and API capture, alongside 60+ other data sources.

How long should email be retained?

It depends on the record type and the regulations that apply — for example, SEC 17a-4 and FINRA records often run several years. A retention policy maps each category to its required period and disposal rule.

Is the archive compliant with SEC 17a-4 and FINRA?

Grotabyte preserves records in non-erasable WORM storage with indexing and prompt retrievability, supporting SEC 17a-4 and FINRA recordkeeping and supervision use cases.

Related

Information Archiving solution →SEC 17a-4 & FINRA compliance →Grotabyte vs Mimecast →Complete guide →

See email archiving in action

Book a personalized demo and see how Grotabyte fits your data sources and compliance requirements.

Book a demoRead the buyer's guide