Compliance Archiving
An archive kept for a regulator is a different object from one kept for storage. It has to prove what it holds, hold it for as long as the rule says, and give it back inside a deadline.
Sealed, hash-verified records · Built for SEC 17a-4, FINRA, HIPAA & CJIS programmes · Email, Teams chats, Drive, AI assistants & more
What is compliance archiving?
Compliance archiving is the practice of capturing business communications into a separate, tamper-evident store governed by retention policy, so that an organisation can demonstrate to a regulator, auditor, or court that a record is complete, unaltered, and produced on time. It differs from backup in purpose: a backup exists so systems can be restored, and it is overwritten on a cycle. A compliance archive exists so records can be proven, and nothing in it is quietly overwritten at all.
Key capabilities
Why Grotabyte for compliance archiving
- Sealed, hash-verified, tamper-evident records — with storage-level retention locking available on request, applied to an archive you already have
- One archive across email, Teams chats, Drive and SharePoint files, and Claude Enterprise AI conversations
- Twenty-five permissions across ten roles, with every view, query, and export written to the ledger
- On-premise, cloud, or run by us — the same build in all three
Frequently asked questions
How is a compliance archive different from a backup?
A backup answers 'can we recover?' and is designed to be overwritten on a cycle. A compliance archive answers 'can we prove and produce?' and is designed so that nothing is overwritten silently. Most organisations need both; a backup will not satisfy a regulator asking for a complete, unaltered record.
Can retention locking be added to an archive we already have?
Yes. Each customer's material sits in storage dedicated to them, and a retention rule can be applied to storage that already holds records — no migration, no re-upload. A locked object cannot be overwritten or deleted for the term set, including by mistake and by lifecycle rules.
What happens when someone asks us to delete a record under GDPR?
Grotabyte implements Article 17 erasure with dual control, so no single administrator can erase unilaterally. Where a record is under legal hold the erasure is refused, and the refusal is written to the ledger with the legal basis for it.
Who can read what is in the archive?
Access is scoped by role — twenty-five permissions across ten roles. A reviewer is screened to the matters they are on by an ethical wall enforced at one engine accessor, and an auditor role can verify the chain of custody without being able to open a document.
See compliance archiving in action
Book a personalized demo and see how Grotabyte fits your data sources and compliance requirements.